Asking

You must ask someone to write a letter of recommendation. Some people decline: they don't have the time, they don't feel it's appropriate, they don't write letters of recommendation in general, etc.

When you ask, explain what program or position and organization you are applying to. This will help them gauge what to highlight in the letter. Also clarify the deadline and how to submit the letter—to you or the employer directly, electronic or hard copy.

Give the letter writers your résumé and a list of your top achievements. Let them know how you've worked with them in the past, what your top skills are, etc. This is not boasting; it's helpful.

Many professionals have previously written or are trained to write letters of recommendation; you shouldn't have to guide them. Do communicate to them any specific requests from the employer or program, such as only one page, address to _____, specifically speak to the candidate's _____.

Many professionals, especially instructors and professors, are often flooded with recommendation requests. Therefore, they might ask you to draft your own letter for them to proof, edit and sign. In this case, have other mentors and peers review your letter and help you think of qualities, skills and experiences to include. This may feel unusual to you, but is a common practice.

The more advance notice you give, the more likely someone will be able to accommodate your request. Aim for a minimum of two weeks.

Required Information

• Their title and organization
• How they know you and how long they have known you
• Brief evaluation/summary of their observation of your skills, strengths, qualifications, etc., with examples as needed
• Direct statement of recommendation and why

Suggested Information

• Potential
• Dependability/consistency
• Motivation/initiative
• Character
• Work ethic
• Examples of contributions
• Examples of achievements"

When are letters of recommendation most commonly requested?

• Applications for undergraduate research programs

• Graduate school applications

• Study abroad program applications

• Various scholarship applications

Who should you ask for a letter of recommendation?

• Ask someone who:

1. You worked closely with, including a job supervisor, an internship coordinator, a research mentor, someone who oversaw a volunteer experience, a club or academic advisor, a professor that knows you well, etc.
2. Is able to discuss personal and professional characteristics, such as your capacity to work independently and collaboratively, your academic and leadership skills, etc.
3. Is able to effectively evaluate your past performance
4. Is able to comment on your potential for success

Note:

Do not ask your family members. This could create a conflict of interest.

How do I get to know a letter writer (including over Zoom)?

Here are some steps to building a relationship with a professor or mentor who you might want to request a letter of recommendation from at some point:

• Introduce yourself to professors, advisors, or whoever you are interested in developing a relationship with.
• Ask questions in class, during office hours, or over email often! This way, they begin to remember your name. 
• Actively participate in various events where someone could get to know who you are (club events, volunteer events, seminars, etc.)
• Have your video on in classes, speak up during class, make comments!

Send reminders and thank you letters

• Send a friendly reminder
  • Remind the writer about the due date if you haven’t heard back or if you notice they haven’t submitted your application. Especially if they have agreed, please remind them 5 days before, 3 days before, or the day of.
• Say thank you the 1st time
  • After your letter is submitted, send a thank you card or email. They committed time and effort to your success!
• Say thank you the 2nd time
  • After you hear the news about your outcomes, send updates!
    • Regardless of the outcome, say thanks again. 
• Stay connected with your letter writers, even after you graduate!
  • Add them on professional social media sites, including LinkedIn.
  • Send them email updates about your life and ask them how they’re doing.